Assistant to Executive Team:

• Remain aware and update Executives' schedules
• Promptly screen and distribute incoming mail, responding where appropriate
• Provide acurate word-processing support by composing and/or editing a variety of documents. This inlcudes many highly confidential correspondence, memoranda, contracts, presentations, and proposals
• Assist with organizing meetings and/or special events including annual Christmas parties, meetings, etc. Arrange for catering, locations, distribution of information with respect to the event and any gifts or handouts for the event
• Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information
• Special organizational and research projects as directed
• Arrange travel, hotel, and car reservations and prepare itinerary, both corporate and personal for the Executives
• Responsioble for continuously expanding and updating professional knowledge
• Perform additional functions as directed or assumed on personal initiative
• Responsible for administering the annual Years of Service Awards program
• Records and distributes minutes for the weekly management meeting
• Acts as a backup to the Receptionist during absences

Assistant to Senior Management Team:

• Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts, presentations, and proposals
• Assist with organizing meetings and/or special events including meetings, etc. Arrange for catering, locations, distribution of information with respect to the event and any gifts or handouts for the event
• Special organizational and research projects as directed
• Arrange corporate travel, hotel, and car reservations and prepare itinerary

Assistant to HSE Department:

• Compile and distribute monthly statistics report
• Data entry of safety inspections
• Document control for HSE documentation
• Filing of safety meeting minutes
• Distributon of safety alerts
• Annual updating of MSDS book

Required education, knowledge, qualifications, and experience:

• Educational and experience preference is high school graduate with at least five years of Executive Assistant experience and good grasp of English usage, spelling, grammar and punctuation
• Knowledgeable and proficient use of personal computer
• Advanced skills with Microsoft Word, Excel, PowerPoint, and Outlook

Required skills and abilities:

• Candidate must be very organized and able to prioritize tasks
• Ability to perform administrative duites with deliberate speed and accuracy without immediate and constant supervision
• Candidate must be friendly, personable and able to build harmonious working relationships with clients, co-workers and general public
• Ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must